New England 
School Library Association
 Maine, New Hampshire, Vermont, Massachusetts, Rhode Island and Connecticut   
 
The Constitution
of the New England School Library Association

The NESLA board reviewed our Constitution and By-Laws in the 2011-2012 year and made recommendations for updates and changes. These were posted for review, comment and approval by membership. They were approved in the winter of 2012 by the vote of the membership.

Constitution of the New England School Library Association, formerly known as the New England Educational Media Association prior to Spring.
 
Revised Fall 1994; Fall 1988; Spring 2003; Spring 2004; Spring 2008; Winter 2012.

ARTICLE I – NAME

The name of this organization shall be the New England School Library Association 
(“NESLA”), an affiliate of the American Association of School Librarians (“AASL”).

ARTICLE II – PURPOSE

SECTION 1: The purpose of NESLA shall be to promote the professional development of
school librarians and enhance school library programs in New England. The mission of the New England School Library Association is to educate and to foster communication and collaboration among the members of the school library associations within the six New England States as well as the school library associations throughout the country.

SECTION 2: NESLA will provide professional development opportunities for members to strengthen leadership skills within their state and the region.

SECTION 3: NESLA will provide a strong regional voice at the national level.

Section 4: NESLA is organized exclusively for educational and charitable purposes, no part of the earnings of which shall inure to the benefit of any private shareholder or individual. No substantial part of the activities of NESLA shall support any political campaigns or candidates for political office.

ARTICLE III – MEMBERSHIP

SECTION 1: Upon payment of annual dues, a member is any person in agreement with the purpose of NESLA. Members shall be entitled to vote, to attend meetings, to hold office, to serve on committees and to receive any publications prepared or contracted by this Association.

SECTION 2: Life and honorary members shall be chosen by unanimous vote of the Officers and the Governing Board. Life and honorary members shall be entitled to all privileges granted an active member. Life members are NESLA members who have been exemplary contributors to the organization. Honorary members are executive officers or directors of other organizations with whom we wish to maintain regular contact.

ARTICLE IV – OFFICERS AND GOVERNING BOARD

SECTION 1: The Governing Board of NESLA shall consist of NESLA members in good standing and include the following:

• the Executive Committee
• the AASL Region I Director
• the AASL Region I Director-Elect
• the chairpersons of standing and special committees
• two representatives from each New England state school library association 
with one 
  preferably being the President
• a liaison from any other organizations(s) as deemed appropriate by the governing board 

SECTION 2: The NESLA Executive Committee shall consist of the elected officers and the immediate past-president.

SECTION 3: The officers of NESLA are the president, president-elect or immediate past-
president, secretary and treasurer.

SECTION 4: The Executive Director shall serve as an ex-officio member of the Executive

SECTION 5: In the absence or incapacity of the President, the succession of officers shall be in the following order: President-Elect or immediate Past-President, Secretary, SECTION 6: Each member of the Governing Board shall have one vote regardless of the number of positions held.

ARTICLE V – AMENDMENTS

SECTION 1: The Constitution and Bylaws shall be reviewed by each incoming president and the constitution chair, and amended as deemed necessary. Those amendments shall be sent to each member at least 30 days before the annual meeting and will be approved by a two-thirds vote of the members present or responding to an online or mail ballot.

SECTION 2: Amendments to the Constitution shall be initiated by the Governing Board although any member in good standing may present in writing a proposed amendment to the Governing Board for the first September meeting each year.

ARTICLE VI – PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, in the current edition, shall govern NESLA in all cases to which it can be applied and in which it is not inconsistent with the Constitution, the Bylaws or special rules of NESLA.

NESLA By Laws

ARTICLE I – OFFICERS

SECTION 1: The President shall preside at all meetings; appoint standing and special committees and chairpersons with the approval of the Governing Board; serves as one of the two delegates to the AASL Affiliate Assembly; attends the AASL Affiliate Assembly at the mid-winter and annual ALA conference and publishes a report in the NESLA newsletter; shall serve as or designate a representative to any organization or council that may be deemed appropriate by the Governing Board; shall appoint a NESLA member to fill any unexpired term of office with the approval of the Governing Board; and. Only the President or the President’s designee shall serve as the official voice for NESLA.

SECTION 2: The President-Elect shall oversee and coordinate, the activities of the standing and special committees including the Leadership Conference, Constitution, and any other duties assigned by the President; serves as one of the two delegates to the AASL Affiliate Assembly; attends the AASL Affiliate Assembly at the mid-winter and annual ALA conference and publishes a report in the NESLA newsletter; shall assume the duties of the President in his or her absence.

SECTION 3: The immediate Past-President, in years without a President-Elect, shall oversee and coordinate, the activities of the standing and special committees including the Leadership Conference, Constitution and any other duties assigned by the President; serves as one of the two delegates to the AASL Affiliate Assembly; attends the AASL Affiliate Assembly at the mid-winter and annual ALA conference and publishes a report in the NESLA newsletter; and shall assume the duties of the President in his or her absence.

SECTION 4: The secretary shall keep the minutes of each Governing Board meeting, executive committee meeting, and any other NESLA meeting as designated by the NESLA President. The secretary is responsible for three reports for each meeting of the Governing Board: the minutes, the Action Plan and Governing Board meeting summary.

• the Governing Board minutes will be reported to the Governing Board listserv 
in seven
  days. The secretary receives revisions and prepares minutes for the next Governing
  Board meeting.
• the Action Plan is a list of items extracted from the minutes that delineate 
work needed
  to be accomplished by each board member before the next
• the Governing Board meeting summary is presented to the membership on the NESLA
  website

SECTION 5: The Treasurer maintains all financial records. In accordance with this, the treasurer

• shall keep a record of all receipts and disbursements;
• pay invoices, stipends and reimbursements;
• report at each Governing Board meeting;
• keep all funds in a depository approved by the Governing Board;
• shall serve as a liaison to the Finance committee;
• present a financial statement as well as such additional reports as are 
requested by the
  President;
• prepare an annual budget with the NESLA President and Finance committee;
• shall receive motions to amend the budget and prepare a report for the Governing Board
  for a vote

ARTICLE II – ELECTION OF OFFICERS

SECTION 1: Elections by ballot for President-Elect, Secretary and Treasurer shall be held on an annual basis in accordance with the report submitted by the Nominating Committee to the Governing Board.

SECTION 2: The Nominating Committee, consisting of the Past President and at least two additional members, shall prepare an official slate of candidates for office by March 1. Space shall be provided on the ballot for members to write in the names of people for whom they wish to cast a vote. The official ballot shall be mailed electronically to NESLA in good standing by April 1. Print ballots shall be mailed upon request. Election results will be announced on the NESLA website and listserv on May 1.

SECTION 3: All ballots will be submitted electronically. Any print ballots must be returned to the person designated on the ballot. The Nominating Committee shall count and tabulate the vote.

SECTION 4: The terms of office are as follows:

•President-Elect, one year
•President, one year
•Secretary, one year
•Treasurer, one year

SECTION 5: Transition of officers will occur in September 1.

ARTICLE III – EXECUTIVE DIRECTOR

SECTION 1: The President, with the approval of the Governing Board, has the authority to hire an Executive Director for one contractual year. The President, with the approval of the Executive Board, shall have the authority to renew the contract upon expiration.

SECTION 2: The duties of the Executive Director shall be defined by the Governing Board in a job description that is subject to annual review.

ARTICLE IV – MEETINGS

SECTION 1: There shall be at least one annual NESLA membership meeting.

SECTION 2: The Governing Board shall convene as often as is necessary. Additional meetings must be convened upon request to the President and the Secretary by at least five members of the Board.

SECTION 3: The Executive Committee, during the intervals between meetings of the Governing Board, shall possess and may exercise, in all cases when special directions have not been given by the Governing Board, all powers of the Board with respect to the management of the Association consistent with its best interests, but may not fill any vacancy on the Governing Board. All actions taken by the Executive Committee shall be reported to the Governing Board at its next meeting.

ARTICLE V – COMMITTEES

SECTION 1: Standing and special committees shall consist of a chairperson appointed by the President with the approval of the Governing Board. Each Committee Chairperson will select the appropriate number of members needed to assist in carrying out the charge. Duties of the Committees shall be described by the President when the committee is charged with its responsibilities. Standing Committees might include some or all of the following and any other committees that may be deemed appropriate by the Board:

•Awards Committee
•Constitution and By-laws Committee
•Finance Committee
•Leadership Conference Committee
•Nominating Committee
•Communications Committee
•Archive Committee

SECTION 2: A Parliamentarian may be appointed by the President.

ARTICLE VI – DUES

SECTION 1: Dues shall be paid in September with the onset of the fiscal year and cover a time period of twelve months, expiring on the fixed date of August 31. Members who renew after September 1 are subject to the fixed expiration date.

SECTION 2: Life and honorary members, appointed through the procedures stated in Article III Section 2 of the Constitution, shall be exempt from membership dues. Retiree and student (to those enrolled half-time, at least 6 credits) membership shall be offered at a reduced rate.

ARTICLE VII – AFFILIATIONS

SECTION 1: The New England School Library Association, by vote of the Governing Board, may affiliate with other organizations having purpose similar to those of the Association.

SECTION 2: NESLA will send two delegates, the NESLA President and President-Elect, to attend the AASL Affiliate Assembly at the ALA mid-winter and annual conference. The NESLA Governing Board may approve a stipend for the two NESLA delegates upon submission of registration, travel and housing receipts and a written report about the proceedings of the AASL Affiliate Assembly.

SECTION 3: NESLA will send the AASL Director and Director-Elect Region I, to attend the AASL Affiliate Assembly at the ALA mid-winter and annual conference. The NESLA Governing Board may approve a stipend for the the AASL Director and Director-Elect Region I upon submission of registration, travel and housing receipts and a written report about the proceedings of the AASL AASL Board meetings.

ARTICLE VIII– DISPOSITION OF ASSETS UPON DISSOLUTION

Section 1: In the event of the dissolution of NESLA, the property and assets thereof, after providing for all obligations and liabilities, shall then be disposed of exclusively for the purposes voted upon by a majority of the Executive Board.

Section 2: No part of the net earnings of NESLA shall inure to the benefit or, be distributed to its members, officers, or other private persons, except that the Executive Board shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof.

Section 3: The assets must be distributed to such an organization(s) exempt from taxation under Section 501 C. of the Internal Revenue Code of 1954.
© 2014 New England School Library Association
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